Signing a commercial lease brings a number of challenges, particularly for first-time business renters. Here a few pitfalls to consider before you sign.
One of the most critical tasks facing any business owner is signing a commercial lease. To be successful, your business needs a good location. Unfortunately, good business real estate is both a finite and an expensive resource. If you want the best location for your existing business, or if your business is just starting out, you will almost certainly at some point be assessing a lease.
This brings with a number of challenges, particularly for first-time business renters. Here a few areas to look out for if you are in the market for business rental property:
Take your time
Finding the right location for your business will be a time-consuming, stressful process. Accept this from the start, and you’ll do fine. Choosing the right location for your business can be a life-or-death proposition, so you need to make sure you take the time to do it correctly. Resist the urge to settle for a less-than-optimal building just to get the process over with. Also, if you ever find yourself ready to sign a lease – don’t. Take an extra day, think it over, and make absolutely sure. A good landlord will understand.
Engage an experienced commercial Real Estate Agent
Having an agent experienced in commercial real estate is critical to not only to help you find a location but more importantly, advise you on the lease negotiations. This can be gruelling and costly if you don’t have experience in your corner. For example, did you know that as a healthcare professional you are considered to be an ‘A’ or ‘B’ class tenant and landlords often offer leasehold improvement incentives built into your lease. In other words, they will help you pay for the leasehold improvements you plan to make on the unit.
The rules are different for business rentals
When renting residential properties, you have certain, specific rights which befits a place in which you will be living. Not so for commercial property rentals. Also, when renting a residential property, you have very set costs associated with the property, such as rent and, depending on the lease, other services such as utilities. However, commercial landlords will often quote one price for the actual property rental, then pile on additional fees such as landscaping services, security, garbage pickup or housekeeping (if in a shared facility) that can quickly add up. These are often collectively referred to in commercial leases as ‘TMI’ (taxes, maintenance and insurance). Also, you will often find buried in the small print of many commercial property leases that while the rent may not change or may not change without the tenant’s first right of refusal to continue the lease, the add-on charges can increase at the will of the landlord with little or no warning.
Negotiate, negotiate, negotiate
Never accept a landlord’s first offered rental terms. Try to negotiate on the price or for other concessions such as facility costs. Most importantly, no matter how much you are in love with a property or how perfect it seems to be, be willing to walk away. If the landlord understands this from the beginning, you will be negotiating from a place of strength.
Do your homework
Check out as many properties as possible and be willing to be open-minded about location. You may find the perfect location is actually not as perfect as you think it is, while better properties – and better prices – may be in a location you had not previously considered. Study the local real estate market so you will have a rough idea of what a fair commercial rental rate looks like for your area.
Talk to your lawyer before you sign anything
Signing the wrong commercial lease – or renting the wrong property from the wrong landlord – can be an expensive mistake that has negative repercussions for your business that goes far beyond the question of real estate. Just like other legally binding contract, you should never sign a property lease until the document has been vetted and approved by your attorney. Unlike potential landlords, your attorney works for you, and is paid to make sure your best interests and the interests of your company are protected.
Get a professional assessment
Engage a Contractor to assess the site for utility provisions are sufficient and assessing current site conditions that may affect construction costs.
Make sure you get exclusivity for your building or complex
Ask for exclusivity on the location if there are no other similar practitioners already in the building.
Get ‘First Right of Refusal’
Make sure you have first right of refusal should the building or unit ever become available for sale. In other words, should your landlord decide to put the building or unit up for sale that they come to you first to offer.
Know your terms
Lease terms should be 10 and 10 or 10, 5 and 5. Meaning, you are looking to lease the unit over a 20 year term starting with 10 year fixed term followed by a second 10 year or 2/ 5 year options. This is imperative to securing your business and also to get the most of the cost invested in the leasehold improvements.
Keep these points in mind, and your business will soon find the perfect new location for your business.
At Antham Construction we speak the language of business, and we know what it takes to build a successful Canadian business. Contact us for more information on how to pick just the right location for your business.